Importance of Records Management

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Today, information governance is a hot topic. Managing records is the center of any organization and is not optional these days. Acceleration of paperwork (now most of it digital), huge piles of documents, and high expenses required to manage these records are motivating experienced records professionals to move towards better automation software.

Records and information management effectively control the complex and diverse variety of paper and electronic records. You can gain access to a massive amounts of information by indexing them systematically. A classification scheme and retention schedule is central to every system. It controls all of your workflow activities from filing through the final disposition – the entire lifecycle of all documents – digital as well as physical.

Records management offers many benefits, include but not limited to the followings:

• Supports the creation of records and controls the volume, content, and number of duplicates.
• Reduces storing and operating costs and energy through easy access to the needed information.
• Offers intelligent decision making, documenting, and monitoring.

As a final result, with records management it would be possible to identify and preserve vital records and discard unnecessary information. This leads to a more effective management of the current data and organizing them on a prioritizing basis and timely disposition.

Eloquent Records software ties your classification scheme to your retention and disposition schedules in order to help you manage the life cycle of your records.

When it comes to managing your actual records, the Eloquent WebSuite of applications have easy entry forms, you can track your physical and electronic records and pull in any of your records and the associated metadata directly from Outlook, Office, SharePoint or any of your local shared drives.